Southmoreland Youth Athletic Association

Board of Directors Descriptions

League President – Elected Officer. The League President shall:
• Oversee all operations of the league and assumes full responsibility for the operation of the league.
• Be responsible for the conduct of the league in a strict conformity to the Bylaws, policies, principals, rules and/or other ethical provisions adopted by the League.
• Execute all contracts that bind the league financially or in any other matter.
• Preside at all sessions of the general membership.
• Coordinate all league activities and events.
• Have the authority to co-sign all checks written by the Treasurer.
• Appoint all committees concerning all matters pertaining to the league.
• Chair all board meetings.
• Understand and be able to interpret all Bylaws adopted by the organization.
• Vote at a board meeting only in the event of a tie, and
• Have the tie breaker vote only for any grievance committee meeting, if needed.

Vice President – Elected Officer. The Vice President shall:
• Preside over all league matters in the absence of the League President, or act on behalf of the League President, when he or she makes such delegation.
• Assist the President in all aspects.
• Serve as chair for all committees of the league and shall attend all of said committee meetings except for good cause.
• Serve as tournament chairperson and is in charge of matters for the All-Star selection process.
• Co-sign all checks written by the Treasurer in the event that the President is unavailable to do so.
• Attend all Board meetings and vote in all matters, except for good cause.

Secretary – Elected Officer. The Secretary shall:
• Assure that all minutes are kept and maintained for all meetings of the Board.
• Record and keep record of all individuals who are in attendance at Board meetings.
• Record and keep record of all keys given out to Board members, Team Managers, and Concession Stand Manager and Committee and collect keys at the end of each calendar year.
• Maintain copies of all league correspondence.
• Ensure that notice is given of all League Meetings in accordance with the provisions set forth in these Bylaws.
• Perform such other duties as needed as assigned by the League President.
• Attend and vote at all Board meetings except for good cause.

Treasurer – Elected Officer. The Treasurer shall:
• Be responsible for management of all funds for SYAA.
• Attend all meetings of the Board, except for good cause, and provide a detailed report at each league meeting of current financial situation. This report will be read and then provided to the league secretary for proper filing.
• Co-sign all check written by the league, with either the League President or Vice-President.
• Be responsible for maintaining all receipts and pertinent records regarding the financial matters of SYAA.
• Oversee the concession stand account and report on this account at monthly meetings.
• Ensure that all accounts are in order for an audit at the end of each league year.
• Vote at all board meetings except for good cause.
• Shall be responsible for keeping an account of all league revenue and expenditures.
• Dispenses league funds as approved by the Board of Directors.
• Reports on the status of league funds.
• Keeps local league books and financial records.
• Prepares budgets and assumes the responsibility for all local league finances.

Commissioner(s) – Elected Officer. (Three, one for each field. 6U/8U, 10U/12U, 14U/18U) The Commissioner(s) shall:
• Be responsible for operations, including scheduling of practices and games and scheduling of umpires.
• Recommend team managers to the Board of Directors for approval.
• Supervise the drafting of players and team make up for all divisions.
• Attend all Board meetings and vote, except for good cause.